WebTrac! Online Services!
CYS Services offers an online service to begin the registration process, to pay your child care bill and more. PCS will assign you an initial username and password. Once you sign in for the first time you will be asked to personalize your account and you will have access to all our online services which include: bill payment, tax forms, receipts, class sign-ups and much more. Please see our link on the left side of the page.
Helpful Hints for online registration (WebTrac!)
New to Fort Meade?
If you are new to Fort Meade but have used CYS Services at another installation, you can ask that your child's file be transferred to CYS Services at Fort Meade. This will expedite the enrollment process at Fort Meade by having all of your information already in the system. For more information, please call Parent Central Services.
What is CYMS Global Data Transfer?
Eligibility
Children of active duty military personnel, appropriated and non-appropriated Department of Defense (DoD) civilian personnel, reservist sand National Guard on active duty or during inactive duty training, and DoD Contractors working on Fort Meade may use services provided by CYS Services delivery systems. Eligible patrons must produce a DoD ID Card for verification purposes.
In addition to eligible patrons described above, children of military retirees are eligible to participate in the Middle School/Teen, SKIES, Sports, Occasional Use/Open Recreation and hourly programs.
Registration for CYS Services
What I Need to Know to Register for CYS Services?
(Annual registration fee is free until further notice)
Waiting List Procedures
Forms Required for Registration:
- Military/Civilian ID Card
- Child’s Birth Certificate
- Sponsors Social Security Number
- Child’s Current Immunization Records for children age 0-5th grade
- LES/Pay Stubs for sponsor and spouse
(if LES/Paystub DOES NOT indicate Single Marital Status, a Marital Status Form MUST be completed prior to registration) - Three (3) Local Emergency Contacts (other than sponsor or spouse)
- Health Assessment/Sports Physical (required prior to participation in any Sports program)
- Completed paperwork (can access forms below)
- First Payment for center – based programs
(first payment is equal to 10% of the monthly TFI category and will be credited toward the first month’s payment. This first payment is non-refundable).
For your convenience, all the required forms to register your child are just a click away.
How To Steps to Access Child Care at Fort Meade
Fort Meade CYS Services Registration Form
Health Assessment/Sports Physical (sports physical needed at time of sports registration)
Household Meal Benefits Form (only for center-based programs)
Application for Department of Defense Child Care Fees (only for center-based programs)
Health Screening Tool (if answer is “yes” to any questions, please see “Special Needs” below)
Marital Status Form (needed if the sponsor’s LES/Paystub does not indicate marital status single)
Special Needs
Children with Special Needs (i.e. asthma, allergies, developmental or behavior concerns) require medical documentation PRIOR to registering for any CYS Services programs. If you answer “yes” to any of the questions on the Health Screening Tool, please complete the appropriate documentation. The documentation must be submitted to Parent Central Services and reviewed by the Community Health Nurse PRIOR to enrolling into a program.
Respiratory Medical Action Plan (Asthma)
Special Diet Statement (food allergies)
Allergy Medical Action Plan (any type of allergy)
Diabetes Medical Action Plan (diabetes)
Seizure Medical Action Plan (seizures)
General Medical Action Plan (ADDD/ADHD, behavioral/conduct concerns, Autism, any health conditions, language concerns, hearing loss, developmental delays)
Army Family Convenant
We recognize that the strength of our service members comes from the strength of their families. Fort Meade Child, Youth & School Services is committed to providing families of services members quality childcare.
Eligibility: Army Service members and Department of Defense (DoD) civilians in support of the Global War on Terrorism, (GWOT) mission and support an expeditionary Army at War. A copy of the service member’s or Department of Defense orders will be needed to verify eligibility.
- CYS Services Registration Fee is waived for all children/families registering for CYS Services.
- Fees for hourly care will be provided at $2.00/hour per child for all Mission Levels and Wounded Warriors.
- Provide free childcare for Family Readiness Group meetings or events, for up to three hours
Benefit Eligibility is based on Mission Category:
- Mission Level I: Deployed Service members or Department of the Army Civilians (DACs) (includes 30 days before and 90 days after return)
- Mission Level II: Unaccompanied Permanent or temporary change of station TDY (90-179 days)
- Mission Level III: Rear Detachment Cadre
- Families of Wounded Soldiers
- Families of Fallen Soldier
Kids on Site Childcare
The Kids On Site program provides on-site child care during meetings and social gatherings that meet the needs of the Fort Meade community. These events may include, but are not limited to: Enlisted Spouses Club and Officers' Wives' Club events, volunteer appreciation luncheons, religious functions, deployment briefings, marriage retreats, Town Hall meetings, and Family Readiness Groups.
CYS Services provides qualified, well trained staff to care for children between the ages of 6 weeks and 12 years during the event. KOS increases the capability of Child Development Services hourly care program as well as making meeting attendance more attractive to parents.
Organizations wishing to take advantage of KOS during their meetings can make arrangements through Parent Central Services. Children must be registered with CYS Services in order to participate. Parent(s)/Legal Guardian(s) must remain with their child (ren).
Army Childcare in Your Neighborhood (ACCIYN)
The goal of ACCYN is to increase the availability of high-quality child care options for Army Families outside the gates of the installation. Families using these high-quality programs will be eligible for child care fees comparable to those on post through fee assistance.
These programs were created to add additional hourly slots that the Child Development Centers and Family Child Care homes could not handle during their normal business hours. They are also able to provide care during non-traditional business hours. When a small number of children need care and hourly slots are not available at the CDC or through FCC then groups or units can contact the Outreach Program to set up STACC care. For more than 20 children the CDC can be opened after hours to provide a safe place for larger groups. For more than 30 it will be mandatory to go to the CDC in order to assure that the children’s safety is priority and the level of quality care is not compromised. These programs are designed to support readiness by providing childcare during family oriented sessions or meetings. By providing this alternative childcare CYS Services assist in improving the quality of life our soldiers and families have come to expect here at Fort Meade. Children must be registered with CYS Services in order to participate.
Parent Involvement Activities
Parents are considered an integral part of CYS Services and are encouraged to participate in significant aspects of programs, including program assessment, serving as volunteers and having frequent contacts with CYS Services personnel. Parents are also encouraged to provide advisory input concerning administrative policies and developmental programming to CYS Services Advisory Committees, which meet monthly. Please stop by your child’s program and ask how you can earn a 10% monthly discount.
Baby-sitter Referral
Teen military Family members age 12 years – 18 years old looking to expand and market themselves for babysitting jobs can be placed on the babysitter's referral list with parent permission.
Military parents needing babysitters must complete a request form located Parent Central Services. Once parents complete the required form, they will receive a list of babysitter information based on specified requirements (location, availability, etc). After receiving a list of babysitters, parents can make arrangements directly with the babysitter. All arrangements and fees for care are between the parent and babysitter.
If you are a teen or if you know of a teen who is interested in baby-sitting, please call Parent Central Services for registration information.
Volunteers
Why Volunteer? There are many different reasons for you to start volunteering. You can get the satisfaction of helping others, learn about an activity or program that your child/ren may be involved in, improve your community, gain valuable insight of your child/ren’s daily routine, and earn parent participation points to receive a one month 10% fee reduction for selected activities!
Where Can I Volunteer? CYS Services Sports, SKIES, EDGE!, Child Development Centers, School Age Center, Middle School and Teen Program.
What Can I Do as a Volunteer? Coach team sports, volunteer for youth and teen center dances, storytime at Child Development Centers, attend Parent Advisory Committee Meetings, attend Parent Education Classes, chaperone field trips, and assist SKIES instructional classes (if interested in becoming a paid instructor, please contact SKIES director).
How Can I Become Involved? Please inquire about volunteer opportunities at the CYS Services program of your choice.
